THE ART 

OF

LETTER WRITING

 

 

By

Menonim Menonimus

 

 

Internet Edition by

www.menonimus.com

The Art of Letter Writing ‘by Menonim Menonimus, Published by www.menonimus.com

Internet Edition

Price:

D.T.P. by Rabbi Masrur

Printed at:

 

 

 

DEDICATION

To

Mr Azmat

My Maternal Uncle

Who is calm and gentle enough to live a fine life.

Menonim Menonimus

Shanti Kanan

 

 

THE ART  O F  LETTER WRITING

INTRODUCTORY

What is a letter—Different Types of Letter: Informal (Personal/Private or Social) Letter and Formal Letter: (Official Letter, Circular Letter, Business or Commercial  Letter, Employment Letter, Application to some Authority, Letter to Editor of Newspaper or Magazine etc. ) — Constituent Parts of a Letter.

A Letter is a written form of communication by means of which a person sends his thoughts, feelings, ideas, any information as- news, report, congratulation, invitation etc. to another person. In brief, it is a written form of communication between two or more persons. A letter is always written addressing to the person whom it is intended to be sent. The practice of letter writing is as old as the practice of reading and writing. Everybody, on a different occasion, faces the necessity of writing a letter. But good readable letter writing is not an easy task. It needs some practice. But before going to practice this art, we should know about the types of letter, parts of a letter and something about the qualities of a good letter.

On different occasion or affairs, one happens to write different types of letter. People write letters to relatives, friends, to office, to editors, to customers etc, on different purposes.  Considering occasion and purpose, letters may broadly be classified into two types. Informal Letters and Formal Letters.   

Informal Letters are written forms of communication between friends, relatives and familiar persons. In this type of letter, the writer enjoys much freedom as this type of letter is quite informal. In this type of letter feeling or thought is the main thing rather than technique. Informal letters are also termed as Personal Letters or Private Letters. Letters written to some persons inviting or requesting also fall into this type of Informal letters. A personal letter written on the occasion of a special event is known as a social letter. The congratulatory letter, condolence letter, invitation letter etc are all Informal or personal social letters.

Formal Letters: Formal Letters refer to these letters which are written from a person to an office or from one office to another office or a person. This type of letter is very formal and it is written under some established pattern (customs). They are strictly kept professional in nature and form and directly address the issues concerned. Formal letters are generally written officially. Again formal letters are classified as Official Letter, Circular Letter, Business Letter, Employment Letter, Application to some Authority, Letter to Editor etc. 

Official Letters: This type of letter is written from one office to other office or offices, branches, subordinates of official information to inform some event, order, cooperation, action, declaration of some formal happenings etc. It usually relays official information like rules, regulations, procedures, events, or any other such information. Official letters follow a certain structure and decorum.

Circular Letter: This type of letter announces information like a change of address, change in management, the retirement of a partner etc. to a large number of people. 

Employment Letters: This type of letters are written with respect to the employment process like joining letter, promotion letter, application letter etc. 

Commercial of Business Letters:  This type of letters is written among business correspondents, generally contains commercial information such as quotations, orders, complaints, claims, collaboration, collections etc. Such letters are always strictly formal and follow a structure and pattern of formalities. This type of letter should be simple, exact, precise and clean. Again Commercial letters may be classified as Sales Letters, Order Letters, Complaint Letters, Adjustment Letters, Inquiry Letters, Follow-Up Letters, Acknowledgment Letters, Cover Letters, Letters of Resignation

Applications are a formal type of letters. They are written to secure a job, loan, to get admission to any institute or to leave an office or school etc. 

Letters to the Editors of Newspaper or Magazine etc. are a formal type of communication written on some public affairs or on some personal interest.

There are Different Constituent Parts of a Letter to be arranged in neat order. These are:

1. The Heading consisting of – (a) the Writer’s  Address and (b) the Date,

2. The Courteous Greeting or Salutation,

3. The Body (Content) of the Letter,

4. The Complimentary End,

5. The Signature,

6. The Superscription on the Envelope,

7. The Inside Address in case of Official or Business Letter.

Let us discuss them in brief as follows:

The Heading is an important part of a letter. It consists of the full postal address of the writer and also the date. It informs the reader where and when the writer wrote the letter. The position of the Heading is the top right-hand corner of the first page. The address is written above and the date just below it, as-  

Kamalpur, Barpeta, 

Date: 7th January 2005

The Date may be written in any of the following ways:

5 February 2007,

5th February 2007,

February 5, 2007,

5-2-2007,

5. 2. 2007,

5/2/2007.

If the Date, Month and Year are written in number, then the first number refers to the Day in England and the Commonwealth Countries; but in America, the first number refers to the Month and the second number refers to the Day as the Americans put the Month before the Day.

The Courteous Greeting or Salutation is a term of regards or compliments to begin a letter. It varies according to the type of intimacy or relationship between the writer and the addressee. A comma (,) should be put after the term used for Salutation. The term of Salutation varies in the following ways in regard to intimacy or relationship, as-

1. In the Personal or Private Letters, the following Salutations are made, as-

Between Parents, son and daughter:

My Dear Father/ Mother

Dear Father/ Mother.

Instead of ‘Father’ and ‘Mother’, we can use ‘Papa’ and ‘Mamma’ respectively.

If the Parents write to their son or daughter then the Salutation is made as-

My Dear Son/ Daughter

Dear Son/ Daughter.

The name may also be used as-

My dear Shahriar,

Dear Samima etc.

Between relatives:

My Dear Brother,

Dear Brother,

My Dear Uncle.

Dear Uncle,

My dear sister,

Dear Sister,

My Dear Niece,

Dear Niece.

Names can also be used in case of younger brother or sister, as-

My Dear Nabin,

Dear Nabin,

My Dear Lalita,

Dear Lalita.

Between Friends:

My Dear Alam,

Dear Alam,

My Dear Yasmin,

Dear Yasmin.

Between Acquaintance:

Dear Mr Hazarika,

My Dear Chandra Babu.

Between Persons not intimately known:

Dear Sir,

Sir,

Dear Madam,

Madam.

Besides these, other forms of salutations may also be used in private or personal letters. But whatsoever the Salutation may be, it must suit the position or relation of the addressee.

2. In Official Letters, the Salutation generally used is ‘Sir’ or ‘Madam’.

3. In Commercial Letters or Business Letters the following Salutations are used:

Dear Sir,

Dear Sirs,

Dear Gentleman,

Dear Gentlemen,

Sir,

Madam.

4.  The Editor of a Newspaper or Magazine is addressed with ‘Sir’ or ‘Madam’.

5. The general term of Salutation in regard to a Headmaster, Principal or Headmistress is ‘Sir’ or ‘Madam’ (in case of a woman).

6. In Application, the form of Salutation is ‘Sir’.

Note that ‘Dear’ is a pure form of salutation and is a mere polite expression, not necessarily implying any special affection.

The position of Salutation is at the left hand of the first page, at the lower level than the heading.

The Body (Content) of the Letter immediately follows after the introductory salutation. This part of the letter contains the main things as- thoughts, feelings, ideas or the message the writer wants to convey to the addressee. The content of the letter should be precise, neat and to the point. If there is more point of a matter or affair then every point should be treated in different paragraphs.

The content of the letter should be ended with such polite words, as-

With best regards/ with best wishes/ with regards/ looking eagerly for your kind reply/ thanking you in anticipation etc.

The Complimentary End comes after the body of the letter. The wording of the Complimentary End should be consistent with the introductory salutation. The first word of a complimentary end should begin with a capital letter and a comma (,) should be used after it. 

The Complimentary End varies according to the intimacy of the writer and the addressee. But it should be consistent with the Salutation. The Complimentary End varies in the following ways:

In Private or Personal Letters especially between parents and son/ daughter and relatives, the following are the generally used forms:

Yours affectionately/Affectionately yours/ your affectionate father/ yours affectionately mother/ your affectionate son / yours most affectionately etc.

Between friends, the following forms are used:

Yours sincerely/ yours sincere friend/ yours lovely etc.

In the Official Letters the following forms are used:

Yours faithfully/ faithfully yours/ yours most obedient/ most obediently yours etc.

In Commercial Letters ‘yours faithfully’ is the usual form. However ‘yours truly’, ‘yours respectfully’ etc. are also used.

When the letter is written to the superiors the Complimentary End should be:

Yours obediently/ respectfully yours.

When a student writes a letter to his Headmaster or Principal the following forms should be used:

Yours obedient student /yours obediently.

In case of a letter to an Editor, ‘yours faithfully’/ ‘faithfully yours’ is written.

After the Complimentary End, comes the Signature of the writer. This must come below the Superscription, as:

Yours sincerely,

A. Shahin.

In a letter to strangers, the signature should clearly be written so that the reader may know whom to address in reply. 

The Inside of a Letter, a Specimen: The Heading

Place and Date

The inside address:

(For official or business letter)

The Salutation,

The body of a letter: …………………………….

………………………………………………………………………..

……………………………………………………………………….

The Complimentary End

The Signature.

The forms of Inside Address in case of Commercial or Business Letters are written in the following forms:

When the person addressed has no professional title or degree:

Mr. (plural ‘Messers’), Mrs. (plural ‘Mesdames’), Esq. (shortened form of ‘Squire’) is sometime also written after the name, as-

Mr. J. K. Talukder or J. K. Talukder Esq.

University degree should be written after the name, as-

Mr. S. Sharma, M. Sc.

‘Esq.’ should not be used when any title is used before the name, as-

Prof. H. Hazarika 

Or 

H. Hazarika Esq.

In addressing a physician or a person having a doctorate degree, the title should be used before the name, as- Dr Sen Gupta.

In case of addressing a Governor, a judge, a minister or any person of distinction, the title  ‘The Honorable’ is used before the name.

In addressing a Clergyman or Bishop the title ‘The Rev.’ is used.

In addressing a Business Farm or any Establishment the title ‘M/S’ or ‘Messers’ is added before the name of the farm.

In case of a Company or a Corporation or a Departmental Office, the address is made to the Departmental Head with his full official title. 

In writing a letter the above-shown parts in proper place should be mentioned. But besides these, there are some Qualities of a Good Letter, as- neatness, brevity, clearness, precision and legibility. Moreover, any kind of prolixity should be eschewed in writing a letter. 

Though everybody has to write a letter but writing out a good letter is not easy. It needs constant practising. 

(In the subsequent two chapters  some specimens both of Formal and Informal Letters are given) 0 0 0

The Art of Letter Writing

 

 

Chapter-1

INFORMAL LETTER

In the Introductory, you have known that the Informal Letters are written forms of communication between friends, relatives and familiar persons. In this type of letter, the writer enjoys much freedom as this type of letter is quite informal. In this type of letter feeling or thought is the main thing rather than technique. Informal letters are also termed as Personal Letters or Private Letters. Letters written to some persons inviting or requesting also fall into this type of Informal letters. A personal letter written on the occasion of a special event is known as a social letter. The congratulatory letter, condolence letter, invitation letter etc are all Informal or personal social letters.

Some Specimens of Informal Letters are given below:

The Art of Letter Writing

1. Letter to a friend requesting him/ her to send a book.

Ambari,

Guwahati,

Date: 1st January 2011

Dear Friend, 

At the very beginning of my writing, please take my love and convey my regards to your parents. I am well. Hope that you are also well.

The main talk is that you know how I like to read new books one after the other! The next month our school will remain closed on account of Summer Vacation.  I have already decided to read some out books, besides my textbooks during the vacation. I heard that you have bought the book entitled ‘The Story of Civilization’ by C. E. M. Joad. I have come to know from my English teacher that the book is about the origin and development of human civilization on Earth. I have a good and special interest in acquiring knowledge of human civilization. I hope the book will provide me with the resources. Friend, please send me the book by post mail. 

If you need any book on Chinese Civilization I can send after your request. I shall be waiting for your quick mail.

Yours sincerely,

R. Masrur

To,

Name: ……………

Care of:…………..

Town: ……………….

Dist: …………………..

P. O: …………………

Pin: …………………….

The Art of Letter Writing

2. Letter to a friend asking to lend a book.

Kamalpur 

2 nd May 2017

Dear Friend,

At the outset of my writing, please take my hearty love. I am well. Hope that you are also well in the good grace of God. 

You know that I am a devout reader of story-book. I come to know that you have brought some storybooks from Guwahati Book Fair. I request you to send a  book by Anton Chekhov. I promise you that I shall return it within two weeks. Please send it through my younger brother Rajat who is going to visit you tomorrow.

Hope that you would willingly comply with my request.

I shall be waiting eagerly.

Yours truly

Adid Shahriar.

To

Name & Address:

……………………….

The Art of Letter Writing

3. Letter to a friend describing him about a journey to a place of historical importance.

Betbari Pather,

Barpeta,

Date: 3/ 5/2009.

Dear Friend, A. B. C.

Please take my love and convey my affection to your younger brother and sister. I have received your letter today-morning. Going through your letter, I have come to know that you are very eager to know about my journey that I paid to Old Delhi last month.

Friend, wait and listen to that I along with my uncle had paid a visit to Old Delhi in last January and spent two weeks there happily enjoying the beautiful palaces and buildings of the Mughal Emperors. First of all, we went to see the Tajmahal, the tomb of Mamataz Begum, built by Shahjahan. Certainly, it is a wonder and pride of India. Secondly, we enjoyed the Qutub Miner, Red Fort, Jumma Masjid and some other beautiful and wonderful historical buildings. 

This travelling to Delhi has affected my heart and mind very tremendously as my curiosity, as well as my knowledge of Indian history, has increased. Moreover, the beauty and glory of that place have affected my senses. If I were a poet, I would have written a thousand and one verses describing their appeal that have fallen on my heart and mind. 

No more today. Please write to me about how you spent the 1st of January. I shall be waiting eagerly for your reply.

Yours sincerely,

X. Y. Z.

To, 

Name…………..

Class……………

School……………

P. O. ……………

Pin………………

The Art of Letter Writing

4. Letter to parents telling him about hostel life.

B. H. College Hostel

Date: 2-4-2011

Respectable Father and Mother,

I received your letter about a week ago. But I was so busy preparing my lessons for the ensuing Test Examination that I found no time to write to you. Excuse me for my delay. Going through your affectionate letter, I have come to know that you are very anxious to know about my hostel life. Here I am going to tell you in brief:

My hostel life seems to be very comfortable. Though I am in a hostel for the first time, yet I have found no difficulty at all. Our hostel is a good one. Rooms are spacious and well- lighted. I have got one bed, one table and two chairs. There is also an almirah to keep books and other things. The warden is very kind and sympathetic but very strict in matters of discipline. The arrangement of food is quite satisfactory. After all the hostel life suits I well and I don’t feel any difficulty at all. 

It is for the first time that I am away from home. But I do not feel lonely. I have found new friends here. Among them, Sushil is one. We walk together in the evening. As a student, he is very brilliant and helps me in preparing my lessons.

Rest is usual. Today I have to stop here. 

Yours loving son

Masrur.

Postal Address:

To,

Name:………………

Village: ………………..

Dist:…………..

P. O: …………………

Pin: …………………..

The Art of Letter Writing

5.  Letter to a friend inviting him to the Birth-Day party.

Dhubri

2nd May 2017

At the beginning of my letter, I offer my heartiest love to you and respect to your parents. I hope that you are hale and sound.

You know that 1st January is my Birth Day. This year also my birthday is going to be celebrated in the coming new years day.

So I offer my invitation to you and request you to attend the ceremony. Hope that you will come early morning. Please bring your younger sister Nisha with you.

I anticipate your presence would make the celebration more enjoyable. I am waiting.

Your Dear Freind

Rabbi Masrur. 

To,

Name:………………

Village: ………………..

Dist:…………..

P. O: …………………

Pin: …………………..

The Art of Letter Writing

6. Letter to a friend congratulating him on his passing the Intermediate Examination with distinction.

Ambari

Guwahati-1

25th March 2009.

My Dear Sheshadri,

I have just read in The Herald that you have passed the Intermediate Examination in the 1st division with distinction. I extend my warm welcome on your brilliant success.

My brother Raju also joins me in congratulating you and my sister Jasmina wish you all success in life. If at this very moment, I could have met you personally! But I am so much busy that it is not possible to visit you for the present. Please visit us very soon. My parents also feel very proud of you and wish you a bright future. 

Hope that you would visit us very soon. We shall be waiting for your quick arrival.

Yours sincere friend,

Rajanish.

To,

Name………………

Town/ Village……………. 

Ward No………….

Dist…………..

P. O. …………………

Pin…………………..

The Art of Letter Writing

7. Letter written condoling with the death of a friend’s father.Santi Kanan

Kamalpur 

1st June 2019.

Dear Friend Ranabir,

I have received a letter just now from your cousin. Going through the letter, I have come to know that your father had expired suddenly on last Sunday. 

It is really sad news. I cannot tell you how deeply grieved I am to hear the sudden death of your father. I have felt the intensity of your sorrow and offer you my heartfelt sympathy. 

Dear friend, I know that no language of consolation can console the sorrow-stricken heart when one loses one’s father or mother. Yet, my dear friend, I remind you that death comes to everybody either late or earlier. Everybody must taste the cup of death. So was the case with your father. There is nothing to grieve for long. It is the law of Nature. Death must come to you and me also. One day we also die leaving our offspring orphan like your father. Think of that day and try to have patience and be consoled yourself. 

I know that your father was an ideal and honest man. He had good sympathy for the poor and tried his best to uplift their condition. Moreover, he had rendered many praiseworthy social services which would keep him immortal in the heart of us all. 

At this moment, let us be inspired by his ideals. Please do not grieve for long. I shall visit you soon.

Yours loving friend,

Arup. 

To,

Name: ………………

Town: ……………. 

Ward No: ………….

Dist: …………..

P. O.:…………………

Pin:…………………..

The Art of Letter Writing

8. Letter to younger brother advising him to read a newspaper regularly stressing upon the necessity of doing so.

New Avenue,

Guwahati-17

July 25, 20011.

Dear Harinath,

After much anxiety, I have received your letter just now. Going through your letter, I have come to know that you are busy with your study. Today, in this letter, I am going to tell you about something which is very necessary for you to pursue. 

I know that you are an eager reader of books. Thank you for your good habit. But besides reading your textbooks and out books, I advise you to take to reading newspaper regularly. In this modern age, there are many and many reasons for reading a newspaper. First, the reading of a newspaper will increase your linguistic power. Secondly, if you keep on reading a newspaper regularly, you will be able to know the contemporary world affairs. In this age of the computer, the world has become a global village. If we do not know about the matters and happenings around us then our education would remain incomplete. Newspapers provide us with the best source of acquiring global knowledge. Thirdly, as you are interested in literature, the reading of the newspaper will provide food for your interest. Fourthly, in the newspaper there are many options of entertainment as- word-play, mathematical puzzles, quiz etc. practising which one can acquire knowledge through entertainment. Fifthly, the reading of newspaper broadens our mind and outlooks towards life. Sixthly, the reading of a newspaper makes one a ready man in all affairs which is an urgent need for all the advanced students. 

For all these reasons I advise you to take to reading newspaper regularly. 

Once if you make this good habit, you will find that you have been getting benefited by this habit. Take to this good habit just from today. Delay in making a good habit is worse. With love and best wishes, 

Your elder brother

Habib.

To,

Name: ………………

Town: ……………. 

Ward No: ………….

Dist: …………..

P. O.:…………………

Pin: …………………..

The Art of Letter Writing

9.  Letter to a friend telling him about a hobby.

Barpeta

23/ 10/ 2010

My Dear Friend, Shushil

Your letter is at hand. Thank you for your letter. Going through your letter, I have come to know that you are very anxious to know about my hobby. Terry a little; I am going to tell you about my hobby as below:

Gardening is my hobby. We have a spacious home. I have divided the yard into two sections. In one, I plant various kinds of vegetables. In the second section, I have planted some seasonal flowers. Every morning I take a walk in the garden. In the evening, I work at least an hour tending the flower-plants. My younger sister helps me with watering the garden.

I spend my leisure time walking and nursing the plants in my garden. When the flowers bloom and dance in the wind, my heart swells up with pleasure. I feel my hobby keeps me fresh and healthy. I think that gardening is a hobby which is superior to any other favourite activities.

This is in brief, an account of my hobby. Please tell me about your hobby also. I shall be waiting for your reply.

Yours loving friend,

Rasis

To,

Name………………

Town……………. 

Ward No………….

Dist…………..

P. O. …………………

Pin: …………………..

The Art of Letter Writing

10. Letter to a friend telling him about my aim in life.

Bongaon

Date: 4/ 6/ 20011

Dear Friend, X

I have received your affectionate letter a few while ago. I am glad to receive it. Going through your letter, I have come to know that you are very eager to know about my aim in life. Here I am telling you to quench your anxiety.

After much thought and consideration, I have chosen the aim of my life that is to become a Pisciculturist. It refers to one who cultivates fishes and takes it as his occupation. We know that Assam is a land which is full of ample water resources. There is much scope for fisheries. But the Assamese are not conscious of it. I want to be one who would take the lead to show an example of nursing and tending fishes in a scientific way. For this, I have been studying various books pertaining to pisciculture. I have decided that after passing B. A. I will take a diploma in Pisciculture and then begin my mission. I want to be a specimen of many unemployed educated youths. I think that if we can be conscious of this profession, then the problem of unemployment will something be solved.  And along with it, our dear land would go a step ahead in self-employment. 

Please bless me so that I can reach my goal. Thanking you, I have stopped here today.

Yours truly,

Y.

To,

Name: ………………

Town: ……………. 

Dist: …………..

P. O.:…………………

Pin: …………………..

The Art of Letter Writing

11. Letter to an elder brother seeking his advice on the future course of studies after passing the H. S. L.  C. Examination.

Kamalpur

18th March 2018

Dear Brother,

At the outset of my writing, I convey my respect and then I beg your suggestion regarding my future course of studies.

It is to inform you that the result of our H. S. L. C. Examination will come out within a week. My parents are very anxious about my result. They think that if I cannot get one of the first ten positions, then they would send me to business instead of sending me to college for further studies. But you know that I am very studious and want to pursue more. So I request you to admonish my parents so that they may be persuaded to change their motives regarding my future career. Please advise me whether it would be better for me to study Science or Arts. But I think that I am better suited for Arts rather than Science.

No more today to waste your valuable time. I shall be waiting for your earlier and kind reply.

Yours loving brother,

Sushanta.

To,

Name: ………………

Town: ……………. 

Ward No: ………….

Dist: …………..

P. O. …………………

Pin: …………………..

The Art of Letter Writing

12. Letter to a friend telling him or her about how I have prepared for the ensuing H. S. L. C. Examination.

Marlartary, 

Kayakuchi 

31st December 2012

Dear friend, Eliza

I have received your letter just now. Thank you for your letter. In this letter, I have come to know that you are very anxious to know about how I have prepared for the ensuing H. S. L. C. Examination. Here I am telling you.

You know that I am a mediocre student. So from the very beginning of the session, I have taken to reading my books very regularly. Within the first six months, I have completed the reading of all the textbooks except only Mathematics. You know that I am poor in the subject, so I have taken tuition and have been spending much time on it. After the first six months, I have been taking to revising my books in detail. Now my anxiety has gone over and I am ready to appear in the ensuing H. S. L. C. Examination with due courage. I am hopeful that I will be able to show the better result in the ensuing examination.

Now I am very busy in practising essay writing. No more to tell you today. Please write to me about how you have prepared for your examination. I shall be waiting eagerly.

Yours friend

Rana

To,

Name: ………………

Town: ……………. 

Ward No: ………….

Dist: …………..

P O:…………………

Pin: …………………..

The Art of Letter Writing

13. Letter to father/guardian requesting him /her to send some money to buy a new set of uniform. 

Navajoyti Model Academy Hostel

Date: 15 March 2017

Respectable Father

At the outset of my writing, please take my respect and convey my love and affection to my younger sister Rubi. I am well by the good grace of God. Hope that you are all well at home. 

I am well accommodated in the hostel. All my classmates and hostel mates are very friendly and they help me in preparing my lessons.

But father, I am in need of buying a set of new uniform as my old set of uniform has worn out. I have been suffering from inferior complexity in my worn-out uniform. So please sent me about one thousand rupees as soon as possible so that I can buy a new set of uniform soon. Hope that you would appreciate the urgency of my need. I shall be waiting eagerly.

Yours Faithfully

Rejina.

To,

Name: ………………

Town: ……………. 

Ward No: ………….

Dist: …………..

P O:…………………

Pin: …………………..

The Art of Letter Writing

14. Letter to a friend telling him about what I intend to do after the HSLC Examination. 

Kahikuchi

27-02-2018

Dear Friend, X

Your letter is in my hand. Thank you for your fine letter. Going through your letter, I have come to know that you are very anxious to know about what I intend to do after the HSLC Examination. Here I am telling in brief:

You know that I like to read books after books. Moreover, I have a long hope to study English as a major subject in my college life. So I have intended to study English novels, short stories and literary criticism to gather good knowledge of literature.  There is a lot of books in our village library. I hope to read them as much as I can. I think the reading of those books would be helpful to build my future career. Have you the novel entitled “The War and Peace” by Leo Tolstoy? If you have, please send me the book by post. I assure you, I will return it after my perusal.

No more today. Please let me know about your plan that you intend to pursue after the examination.

Yours faithfully.

Y.

To,

Name: …………………..

C/O: …………………

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………….

The Art of Letter Writing 

15. Your school celebrated World Environment Day on 5 June this year by holding a quiz. Your team won the quiz. Write a letter to your friend telling him/ her about the quiz.

                                    R. J. High School

Date: 10 June 2018

Dear Friend, X

At the outset of my writing, take my love and convey my respect to your parents.

This year we had celebrated the World Environment Day on 5th June by holding a quiz competition in our school auditorium. Nine teams took part in the competition. Each team consisted of three students. Our honourable science teacher Mr Subash Das was our judge. Two other teachers helped him in conducting the competition. We became first scoring 10 points in the competition. The team of Class VII become the second. First, four teams scored 7 points each. The fifth, sixth and seven teams scored 4 points each and remaining team scored only 1 point.

The competition ran for an hour.

At 4. p.m. our principal distributed the prizes among the winners. 

Almost all the questions were pertaining to World Environment Day. We celebrated the Day very happily.

Yours loving friend

Y

To,

Name: …………………..

C/O: …………………

Village: ……………….

P.O. ……………..

Dist: ………….

Pin:……………. 

The Art of Letter Writing

16. Letter to my father telling him how I am getting on with my studies.

Kamalpur

21-10-17

My dear Father,

At the very outset of my writing, please take my love and respect. You will be glad to know that I have made satisfactory progress in my studies.

My progress in all the main subjects is quite satisfactory. I have already completed studying all the subjects. Of course, to some extent, I find social science difficult to cope with. so, I have been trying my best to master it. I hope this time too, I will be able to perform my best in the examination.

No more today. With best regard to my mother and love to my sister,

Your affectionate son 

Rishal

To,

Name: …………………..

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin:…………….

The Art of Letter Writing 

17. Letter to a friend requesting him to lend the book entitled ‘The Diary of a Young girl’ by Anne Frank. 

Golapganj

12-10-15

My dear Azmal,

In the very beginning of my scribing to you, please take my love. I hope this finds you hale and hearty.

Today, I have a special request to you. I am in great need of a book. It is ‘The Diary of a Young Girl’ by Anne Frank. I Couldn’t find it in the local stalls here. I have heard that you own the book. So, would you please lend me the book for a few days? I ensure you that I will return it in the month instant.

I hope you would be kind enough and send me the book by post.

     With love and best wishes,

Yours ever

Rashis

To,

Name: …………………..

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………….

The Art of Letter Writing 

18. Letter to a friend inviting him/her to my birthday party.

Kayakuchi

02- 12- 17

My dear Namita,

Take my heartiest love. I have not heard from you for quite a long time. I hope you are doing well. I am also fine by the grace of Almighty God.

You will be glad to learn that my sixteenth birthday comes off on the 10th instant. All our near and dear ones are expected to join the party. Therefore, your gracious presence on the day is also highly solicited. There will be a lot of fun and merry-making on that day. 

With love and best wishes,

Affectionately yours

Rupam

To,

Name: …………………..

Care of: 

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin:……………. 

The Art of Letter Writing

19. A letter to a friend telling him how the last puja vacation was spent.

Barpeta

November 24, 2018

Dear Friend X,

At the outset of my writing take my love and convey my respect to your parents. I have received your letter just now. Here I am telling you how I have spent the last puja vacation.

You know that I am a sceptic and hardly I believe in idol worshipping. But I like to enjoy the merriment in the puja. During the last Durga Puja vacation, I went to my grandparents home at Barpeta Road town. The people of the town generally celebrate the Durga Puja very gorgeously. I took part in the procession of Sri Durga and made much merriment. After the immersion of the image of Durga in the Beki river, I with my cousins enjoyed the cultural function all night. I danced and sang with my cousins.

Next day morning I returned home with a fresh mind.

No more to write today. Hope that you would also like to write to me about your enjoyment during the last puja vacation.

 Your Friend

Danesh

To,

Name: …………………..

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: ……………. 

The Art of Letter Writing

20. Letter to an ill friend wishing him a speedy recovery.

November 1, 2018

Dear Friend Asha,

Take my heartiest love and convey my respect to your parents.

I have been missing you since the last Monday and was anxious about you. But I have come to know from Nabin that you have been suffering from fever for several days. It is sad news for me. 

I think that you have already consulted a doctor and have been taking medicine. I heard that Dr Panchanaon gives a very good treatment of fever. You may consult him.

You may not imagine that how much we have been feeling your absence. I pray to God that may He bless you with quick recovery. 

I shall be waiting for your regular presence in the class.

Yours Friend

 Janesh

To,

Name: …………………..

Care of: ……………. 

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………..

The Art of Letter Writing

21. Letter to a friend inviting him on the Birth Day party

November 11, 2018

Dear Friend Hiren,

You will be glad to learn that my next birthday falls on the 17th instant.  I have decided to celebrate it by entertaining my selected friends at a tea party to be held at 6 pm on that day. I shall be happy if you give me the pleasure of your company on the occasion.

Yours sincerely,

Harihar

To,

Name: …………………..

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………..

The Art of Letter Writing

22. Letter to a friend inviting him to a wedding ceremony.

March 12, 2019

Dear Friend Nripen,

You will be glad to hear that the marriage ceremony of my elder sister Radhika takes place on Thursday on 15th March 2019. We will be greatly pleased if you join us at the ceremony.

Yours sincerely,

Ramananda

To,

Name: …………………..

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………..

The Art of Letter Writing

23. A reply letter to a friend declining an invitation to a marriage ceremony.

March 14, 2019

Dear Friend Ramananda,

Thank you very much for inviting me to the ensuing marriage ceremony of your elder sister Radhika to be held on the 15th March 2019. It very kind of you to think of me. But I am sorry that I shall not be able to attend the wedding ceremony because of an unavoidable circumstance.

Hope that you would not mind my absence. However, I wish a happy conjugal life of your sister.

Again wishing you a happy nice time.

Yours sincerely,

Nripen

To,

Name: …………………..

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………..

The Art of Letter Writing

24. Letter requesting a friend to join a picnic party.

March 14, 2019

Dear Friend Harun,

 You will be glad to hear that we are going to have a picnic on Sunday next to Kamakhya, Guwahati. Rakesh, Farid, Himesh and Padma would also go with us. We desire to have your company on that day. Already we have contacted a minibus. We shall set out for our journey at 5 am from the market Club House. We think it would be great merriment if you give us your company.

Hope that would comply with our request.

Yours sincerely,

Mrinal

To,

Name: …………………..

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………..

The Art of Letter Writing

25. Letter to a friend telling him about my daily life.       

Paharpur, Kukrajhar

17 th February 2019

Dear Friend X,

I have received your letter just now. From your letter I have come to know that you are very anxious to know about my daily life. Here I am going to tell you in brief.

You know that I like simplicity in all matter. Hence my daily life is very simple. I usually get up early in the morning and take a morning walk for twenty minutes. After this, I wash my hand and face and offer my morning prayer to God. Then I take breakfast and after this, I sit down to read books. In the morning, I usually read  Assamese and English. I continue my studies till 8 o’clock. Then I take my bath and food. At about 8.45  I take my books and walk on to school. 

After school is over, I return home at about 3 o’clock in the evening. After returning home, I take food and then take rest for an hour. In the evening, I either play with my brother or watch television. At night I read books till 10 o’clock and then I go to sleep. This is how I spend my daily life.

Please tell me about yours.

Yours friend

Y.

 

To,

Name: …………………..

C/O: …………………

Village: ……………….

P.O. ……………..

Dist: ……………..

Pin: …………….

 

26. Write a letter to your friend informing him/ her about the class library of your Spoken English Class. 

Arati Nagar, Guwahati,

Date: 20-5-2020

Dear Barsha,

It has been a long time since we have not written to each other. I hope everything is going well with you. Today I want to share with you a very pleasant experience.

In seventh grade, we keep a spoken English class in our regular routine. In Spoken English class, we have a provision of a class library. We have 35 students in our class. For this classroom library, all students have contributed one book each. So we have 35 interesting books in our class library. These books include books ‘You can Win’, ‘Little Ted’s Riding Hood’, Panchatantra Stories’, ‘Arabian Nights’, ‘Diary of a Wimpy Kid’, ‘Alice in Wonderland’, Sleeping Beauty’ etc. One of the Spoken English periods of the week is fixed for this library class. We borrow a book on this day and return it the following week. To improve our reading skills, we all retain a copy, on which we write a very short commentary on the book that we borrow. The commentary is written in about 5 to 10 lines. After the formality of releasing the books, we take turns to give a short speech on the book we borrowed. This activity is really exciting because the teacher grades us based on the quality of our speech. We feel honoured when we are greeted with a big round of applause at the end of the speech by the teacher and our friends.

This class library has helped us cultivate confidence and a love for reading books. We all eagerly wait for the library class so that we can borrow another interesting book. Another important aspect of this class is that two students are selected as class librarians for one month by our spoken English teacher. This is a very responsible task. So I feel proud to tell you that I am one of the two librarians of this month. We keep a register for recording the books issued. Everyone likes this class very much. Sometimes our teachers read stories to us.

I should stop now. Write to me if you too do any such interesting activity in your regular period.

Your lovely friend

Nalini

 

27. A State level debate competition was held in your school recently. Write a letter to your friend informing him/ her about it.

Kamalpur, Barpeta

Date: 11-01-2020

Dear Akan,

I have not heard from you for more than a month. What have happened to you? Today I am going to share an experience of mine with you.

Last Monday, a state-level debate competition was held in our school. The topic of the competition was, “Democracy is the best form of government.” About thirty students from ten districts of Assam had participated in the competition. I also participated in it. It was held at 2. p.m. in our auditorium. About 400 hundred students and some guests were present there. The Principal of B. H. College along with three teachers conducted the competition. Mr Vaskar, the famous journalist and poet, Sri Debjit Das, the professor of K. L. Senior College and Pradiptha Sen, the essayist were the judges. Fifteen students spoke for and fifteen students spoke against the motion. It continued till 4 o’clock in the evening.  Ramanath, a student of Growhills Academy, Barpeta won the first prize and Rajen Das, a student of VIII of Velocity Model Academy, Nalbari won the second prize. I tried my best but could not do well. Though I could not get a prize yet I have learnt many things about how to speak in public and how to put forward one’s arguments in support of one’s view. 

It was a pleasant experience for me. 

If you have any such experience, please let me know. No more today. Take my love and convey my respect to your parents.

Yours cousin.

Ratan 

To,

Name: 

Village:

P.O. 

District:

Pin:

 

28. Recently you have visited Oran National Park with your parents. Write about it in a letter to your paternal uncle.

Barpeta,

12-01-2020

Respected Uncle,

Please take my respect and convey my love to Seema. You know that we have come to a visit to Orang National Park. We have already visited and enjoyed the park and now we are at our paternal uncle’s home in Sonitpur town.  Today, I am going to tell you about the park and its impression on me.

The Orang National Park is located on the northern bank of the mighty Brahmaputra River in the Darrang and Sonitpur districts of Assam.  It covers an area of 30.43 sq miles.  It was declared a national park in 1999.  It has rich flora and fauna. It is famous for rhinoceros, pygmy hogs, Asian elephants, water buffalo and tiger.

We hired a guide and from morning till evening, he showed us the park. The guide was a fine person. He took us round the park in a jeep and showed us the animals and birds. There we saw herons, parrots, peacocks, raven, florican and many species of birds.

I wondered to see a Bengal tiger there. It was a big one. While the guide showed me the tiger, at first I felt a sense of fear. 

Besides the birds and animals, we enjoyed the natural scenery of the park. It is rich with many valuable trees. We saw many rows of teak trees planted by the Forest Department.

The things we saw and enjoyed there had impressed me much. We often hear that the rhinoceros have been being killed by poachers. It is a matter of sorrow and shame for us. I think local people should help the government to protect the park.  

No more today.

Again with respect.

Yours Niece

Adid Shahriar.

 

29. Write a letter to your friend telling him/ her about an incident when you helped someone in need emphasizing the value of good deeds.

Kamalpur

21-02-2020

Dear Friend X

At the outset of my writing,  I offer my heartiest love to you and affection to your younger sister, Heera. I am well. Hope that you are all well at home. Today I am going to share a sad but exciting experience to you.

It was last Monday. I was going to school riding on my Hero bicycle. No sooner did I leave the market corner than I saw a bike accident.  I saw a young boy coming from the market on a motorbike at high speed. While crossing the speed breaker the bike rider lost his control and overturned and got hit on a boulder that was beside the road. He broke his left kee and got wounded on the right hand. The blood was splitting out from the wounded limbs.  The boy lost his sense. There was none except me. I got down from my bicycle and ran to him. First I got confused and could not decide what to do. I tried to raise her head but hardly I could do that. At the meantime, an old man happened to come here. Then we lifted him up. 

I had no phone with me. But suddenly two people from the nearby village came along. One of them phoned to the police station. After about half-hour, an ambulance (108) arrived and we sent him to the hospital. The two village people urged me to accompany the patient. Hence I went along with the victim. He was admitted to the emergency cell and got prompt treatment. After about three hours he got back his sense. At noon his parents came to the hospital and thanked me. They love me very much. 

He is still in the hospital. He is better now. 

Though it was a sad event, yet I feel happy and pride to be able to help the boy.

There is a great sense of pleasure in helping others. Help other and feel how ecstatic it is!

No more today. If you have such experience of helping others please tell me.

Yours Friend

Rasis

 

30. Write a letter to your uncle informing him about the annual function of your school.

Kamalpur, Barpeta

12 November 2019

Respectable Uncle,

Please take my respect and convey my love to Meria and Julia. I am well. Hope that you are all well at home. Today, I am going to tell you about our last annual function.

Our annual function held on last Saturday. At about 7 am we, all the students and teachers gathered at the school campus and the honourable principal hoisted the school flag. After that, we cleaned the school premises and then made the pandals for the function. We decorated the school gate with coloured papers and banners.

At about 1. pm our annual function began. Some distinguished persons of the locality were invited. They came on time. Then the prize winners were asked to perform their roles again to entertain the guests. We sang various songs and performed a dumb show along with some regional dances.

At about 3 pm the guests were asked to deliver their lectures. The honourable ex-M.L.A delivered a valuable lecture on the necessity of technical education in the present-day school curricula. The president of the Gaon Panchayat also delivered a praiseworthy lecture on the necessity of maintaining cleanliness in all sphere of our life. 

At about 4. pm the principal gave away the prizes to the students. I also won two prizes: one in the quiz and the other is in the extempore speech. At about 6 pm our function came to an end with a brief inspiring lecture of the president.

No more today. Again with respect.

Your affectionate Nephew

Rabbi Masrur.

 

31. You participated in a science fair held in your school and met a renowned scientist of your state there. Write a letter to your friend informing him/ her about your experience.

Jalukbari, Guwahati

Date: 18-5-2020

Dear Kalyani

How are well. Hope that you are well. Today I am going to share an interesting experience of mine with you.

Last Monday, our school celebrated ‘National Science Day’ at our school premises. A science fair was organized to observe the occasion. Shri Pradipta Kalita, a renowned scientist of India was invited as the chief guest of the occasion. In his brief inaugural address, he told us about his inventions in the field of science and technology. The state-level competition was organized in three categories: science experiment, science model and science project. Students from sixty schools from different parts of Assam participated in the competition. I, along with my friends Rabbi and Tanmoy also participated in that competition in the model category. Our model name was ‘Weight Harvesting’. It was highly praised by the chief guest, teachers, judges and other visitors. The chief guest was a very lovely and charming person. He inspired us to work more on the science model and also invited us to see his inventions. We also assured him that we would definitely go to see his inventions in the summer vacation.

It was a great inspiring experience for me.

With love and best wishes.

Your living friend

Rejina.

To

R. K. Deka

C/O P. L Deka

Town: 

P.O 

Dist:

Pin: 

The Art of Letter Writing

 

 

Chapter-2

FORMAL LETTER

You have already learnt that Formal Letters refer to these letters which are written from a person to an office or from one office to another office or a person. This type of letter is very formal and it is written under some established pattern (customs). They are strictly kept professional in nature and form and directly address the issues concerned. Formal letters are generally written officially. Again formal letters are classified as Official Letter, Circular Letter, Business Letter, Employment Letter, Application to some Authority, Letter to Editor etc.  

Some  specimens of formal letters have been given below:

The Art of Letter Writing

 

(a) Applications to Headmaster/ Principal

Q. Write an Application to the Headmaster/ Principal of a school to get admission against a vacant site.

To,

The Principal,

Adarsha Vidyalaya, Paka Betbari

Date: 12-2-2019

Subject: Prayer for admission against a vacant site.

Sir,

With reference to the subject cited above, I have the honour to state that I am an inhabitant of village Betbari Pather, District Barpeta, Assam. I am poor and am unable to bear the educational expense of my son, Arman Hussain. I applied for the first time to get admission for my son in Class-I and his Registration No. was 65, Serial No. 51 according to the application form. Already I have heard from a reliable source that a site is lying vacant in Class-I. Therefore I pray you to give an admission of my son to Class-I against the vacant site.

Hope that you would be kind enough to grant my prayer and thus obliged.

 Yours Faithfully

Y

Village: Betbari Pather

P.O. Barbala

District: Barpeta (Assam)

Pin: 781316

Mobile: 9101249321

N. B. In a formal application, the subject of the application should be written after the heading. The subject of an application is generally written in a single sentence. 

The Art of Letter Writing

2. Write an application to your Principal/Superintendent for a leave of absence.

To,

The Principal,

Azad H. S. School, BologuriMay 15, 2013

Sub: Application for a  leave of absence.

Sir,

With reference to the subject cited above, I have the honour to state that I am a regular student of your School. I have been reading in H. S. 1st Year (Arts Stream). But unfortunately, my mother has been attacked by malaria. Her condition is very serious now. Already we have admitted her to the District Civil Hospital. As my father is away from home on business purpose, I am compelled to attend my mother.

Therefore, I request you to be kind enough and grant me a leave of absence for a week so that I can wait upon my mother. Please pray to God for the quick recovery of my mother. 

Hope that you would grant my application and thus oblige.

Yours obedient student,

Raghubir

H. S 1st Year 

Roll No. 21

The Art of Letter Writing

3. Write an application to your Principal for exemption from appearing at the Test Examination.

To, 

The Principal, Bajali College, 

Patshala.

     10th Nov, 2010

Sub: Application for exemption from appearing at the Test Examination.

Sir,

With reference to the subject cited above, I have the honour to state that I am a regular student of your college. I have been reading in the H. S 2nd Year (Arts Stream). But I am sorry to inform that I have been suffering from Typhoid for about two weeks. My physician has advised me to take rest for about two weeks. So I am unable to appear at the ensuing Test Examination.

Therefore, I fervently request you to be kind enough and exempt me from appearing at the said Examination. 

I, herewith enclose a medical certificate for the favour of your kind consideration.

Yours obedient Student.

Luhit

H. S 2nd Year (Arts Stream)

Roll No. 23

The Art of Letter Writing

4. Write an application to your Headmaster / Superintendent to issue a Transfer Certificate.

To, 

The Superintendent,

H. K. Higher Secondary School.

10th Nov 2010

Sub: Application for a Transfer Certificate.

Sir,

With reference to the subject cited above, I have the honour to state that I am a regular student of your school. During the last three years, I have been attending the school not from my home but from a nearby Guest House. But our economic condition is weak. My parents are unable to bear my Guest House expenditure.  Already a new school has been opened in our own village. If I can get admission to that school it would be easier and economical to attend my class from home. 

Therefore, I request you to issue me a Transfer Certificate very urgently because the new session has already begun.

Hope that you would be kind enough and issue me the said certificate and thus oblige.

Yours obedient student,

Kanak.

The Art of Letter Writing

5. write an application to the headmaster of your school for leave of absence.

To 

The Headmaster

Anundoram Borooah Academy 

Pathsala, Barpeta 

May 10, 2017

Sub: Application for a leave of absence

Sir,

With due honour and humble submission, I beg to state that I could not attend my classes from  5th to 8th instant on account of my illness.

I, therefore, request you kindly to grant me leave of absence for those days only.

A Medical certificate has been enclosed herewith the application for your ready reference.

Yours Obedient Student Harsha

Class- Viii

Roll No. 1

The Art of Letter Writing

6. Write an application to the Headmaster of your school for issuing a transfer certificate.

To

The Headmaster

J, L. C. Academy

Date: 02-02-2019

Sub: Application for issuing a transfer certificate.

Sir, 

With due honour and humble submission, I beg to state that my father, being a Government employee is under an order of transferring to Dibrugarh from Barpeta. He is going to shift the family there very soon.

I, therefore, request you kindly to issue me my transfer certificate.

Your obediently

Neha

Class: V

Roll No. : 11

The Art of Letter Writing

7. Write an application to the headmaster of your school for a leave of absence on account of the marriage ceremony of your elder sister.

To

The Headmaster 

K. K. Nidhi H. S. School

Date: 01-04-2019

Sub: Application for a leave of absence.

Sir, 

Most respectfully I beg to state that the wedding of my elder sister comes off on October 13, 2019. I shall not be able to attend the school from 12th to 15th instant.

I shall be much obliged if you grant me a leave of absence for these days. 

Yours obediently

Jintu Medhi

Class: V

Roll No. : 24

The Art of Letter Writing

8. Write a letter to your Principal asking permission to go to a picnic. Also, write about the place where you want to go.

To,

The Principal,

J. N. V. College.

Date: 27th Dec 2019

Sub: Application for permission to go to a picnic.

Sir, 

With reference to the subject cited above, I have the honour to state, in favour of the students of H. S. 1st Year of your college, that we want to go for a picnic to Kaziranga. Yesterday evening we, all the students of H. S. 1st Year, gathered in the hostel and decided to go to that place. 

We had a long hope to visit that place. As our fellow students are unanimously agreed to with me, so we seek your kind permission to go to that place for a picnic. We also request you to send a teacher as our guide.

We have read in books that Kaziranga is one of the finest places worth visiting. Many foreigners come to that place every year. It is a matter of regret that we still have been deprived of enjoying the natural scenery of such a reputed place. If you kindly give us permission, we shall start our journey on the 1st of January. I can assure you that we shall maintain all the rules of discipline and sincerity. 

Hope that you would be kind enough and give us permission and thus oblige.

Yours obedient student.

Rajbir

Class Representative

H. S. 1st Year.

The Art of Letter Writing

9. Suppose you are Mrinmoy Das, a student of class VI of Aditya Academy, Tihu. You will remain absent from your class from 15 March 2017 to 20 March 2017 on account of your sister’s marriage ceremony. Write an application to your principal asking for a Leave of Absence.

To,

The Principal 

Aditya Academy, Tihu,

Through the class teacher

14 March 2017

Respected Sir,

With due respect, I beg to state that I shall not be able to attend my classes from 15th March 2017 to 20th March 2017 on account of my elder sister’s marriage ceremony.

Therefore, I earnestly request you to grant me the above mentioned four days as leave of absence. For this act of kindness, I shall ever remain grateful to you.

Yours faithfully

Mrinmoy Das

Class VI -A

Roll Number: 12

The Art of Letter Writing

10. Suppose you are Nilakshi Bora, a student of class VI of Holyhome Academy, Hajo. You were absent from the classes because of fever. Write an application to your principal asking for a leave of absence.

To,

The Principal,

Holy Home Academy, Betkuchi, Hajo Kamrup 

(Through the class teacher)

                                         Date: 10 June 2017

Subject: Application for a leave of absence.

Respected sir,

With due respect, I beg to state that I had been suffering from fever since 6  June 2017 to 9th June 2017. Therefore I could not attend my classes for these days.

Hence, I earnestly request you to grant me the above mentioned four days as leave of absence. For this act of kindness, I shall ever remain grateful to you.

Yours faithfully

Nilakshi Bora

Class VI-A

Roll No: 3

The Art of Letter Writing

11. Write an application to the Headmaster of your school seeking permission to celebrate Teacher’s Day.

To 

The Principal,

Growhills Academy

Kamlapur, Barpeta

Date: September 2, 2018

Sub: Application seeking permission to celebrate Teacher’s Day.

Sir, 

Most respectfully, I beg to state that all the students of our school are very eager to celebrate the Teacher’s Day on September 5. On that day we wish to hold a quiz and extempore speech competition among the students.

Therefore I, in favour of all the students of our school, beg to give us permission to do the same. 

Yours Faithfully

Rajesh Kalita

General Secretary,

Students’ Union 

Growhills Academy, Kamlpur

The Art of Letter Writing

 

(b) Official Letters/Applications

(Letters/Applications to Bank Manager, Govt, Semi-Govt Departments, to Ministers etc.)

1. Write a letter to the Branch Manager of a bank reporting the loss of your passbook and requesting him to issue a duplicate one.

To,

The Branch Manager,

SBI, Barpeta Branch      

                                     Date: 24th August 2018

Sub: Loss of Passbook and asking for a new one.

Sir,

With special reference to the subject cited above, I have the honour to state that I have a saving account with your bank under A/C no 083456132225. But unfortunately, my passbook has been washed away in the last great flood.

Therefore, I highly request you to issue me a duplicate one and thus obliged.

Yours Faithfully

Devananda Das

The Art of Letter Writing

2. Application for transferring the seat of Admission.

To

The Hon’ble Director, 

Health Services, Hengerabari, Ghy-

Date: 27-12-2017

Sub: Application for transferring the seat of Admission from Karbi-Anglang GNM Training Centre to Barpeta, Goalpara or Guwahati.

Sir,

With especial reference to the subject cited above, I have the honour to state that I am eager to get admission to GNM Training Course. Fortunately, I have been selected for the course. But I regret that the Karbi-Anglang GNM Training Centre is very far from our home.  The communication, being very troublesome and lengthy, I very humbly request you to shift my admission from Karbi-Anglang to Barpeta, Goalpara or Guwahati. 

Therefore, I request you to grant my prayer and your kind consideration is thus highly solicited.

Yours faithfully

Y

Roll No- 523

The Art of Letter Writing

3. Application to Mission Director, National Health Mission (Assam) for revalidation and correction of DD’s relating to financial assistance under Assam Arogya Nidhi.

To 

The Mission Director, National  Health Mission (Assam)

Through the Joint Director of Health Service, Barpeta

Date: 06-07-2018

Sub: Application for revalidation and correction of DD’s relating to financial assistance under Assam Arogya Nidhi.

Sir,

With reference to the subject cited above, I have the honour to state as per order no  NHM/AAN/Misc. Corres/1767/Part II/2013-14 that my husband named Mafiz Uddin Ahmed died on the date of  26-04-2014. For the revalidation of DD’s relating to financial assistance, as per above-mentioned order, I the undersigned, am the Next to the kin of the deceased to receive the assistance. All the necessary certificates and documents are enclosed herewith the application.

Therefore I humbly request your honour to approve my application and do the needful in favour of me. I shall ever remain grateful for your kind action.

Yours Faithfully

Fatima

The Art of Letter Writing

4. Write a letter to the Postmaster of your zone complaining of the faulty delivery of your letters.

To,

The Postmaster 

Pathsala Post Office

Dist: Barpeta (Assam)

Date: 02-03-2019

Sub: Faulty delivery of letters etc.

Sir,

I regret to bring to your notice that the irregularity in the delivery of letters etc. of our family has been causing a lot of trouble quite for some months. The postman concerned seems to be negligent in his duty. The delivery of registered letters, parcels, money orders and even telegrams are delayed. 

Hope that you would kindly look into the matter and take the needful.

Your faithfully

N. M. Baruah

The Art of Letter Writing

5. Write a letter to the Circulation Manager of a monthly magazine for subscribing to the same.

To

The Circulation Manager,

11 Rakesh Road, West Lane

Kolkata- 24 

21st July 2018

Sir,

I shall be much obliged if you kindly enrol me as a subscriber to your monthly magazine for children. A cheque for Rs. 700/- drawn on United Bank of India, Pathsala Branch is enclosed as a subscription for the first year.

Kindly acknowledge the receipt of the cheque and send me the magazine regularly.

Yours faithfully

Ranki Hazari

P.O.: Rihabari

Dist.: Dhubri (Assam)

PIN: 781321

The Art of Letter Writing

6. Write an application seeking medical aids and health personnel for a Health Camp at Kamalpur Chariali organized by Yuva Shakti Sporting Club & Library, Kamalpur.

To,

The Honourable Joint Director of District Health Society, Barpeta

Through Proper Channel

Kamalpur

Date: …………

Sub: An application seeking medical aids and health personnel for a Health Camp at Kamalpur Chariali organized by Yuva Shakti Sporting Club & Library, Kamalpur.

Sir,

With special reference to the subject cited above, we have the honour to state that a Health Camp is going to be arranged on 24th March 2018 at Kamalpur Chariali. There would be a large gathering of village people who generally get less medical aids for being away from town. So we need a group of health personnel and medical aids for the occasion.

Therefore we humbly request your honour to provide us with health personnel and medical aids for the said Health Camp on 24th March 2018. 

Your kind co-operation would make our mission a grand success.

We highly hope that you would provide us with the necessary health personnel and other health aids and thus oblige.

Yours Faithfully

XYZ

President

Yova Shakti Sporting Club & Library

The Art of Letter Writing

7. Application to the Chief Minister of Assam for sanctioning a necessary amount of financial aids in favour of Hilapakri High  Madrassa for its infrastructure development.

To,

The Hon’ble Chief Minister, Assam

Dispur, Guwahati, – 6

Through

The Local M. L. A., Barpeta.

Date: 09-04-2018

Sub: Prayer for sanctioning a huge amount of money in favour of Hilapakri High Madrassa for its infrastructure development.

Sir,

In inviting your kind attention to the subject cited above, I have the honour to inform you that Hilapakri High Madrassa, established in 1944, is situated at the village of Joypur, 3  Kilometers westwards from Howly town, in the district of Barpeta. It is an old reputed institution. It has also celebrated its Diamond Jubilee in the year 2005. 

The condition of the Madrassa building is very pathetic. It is so poor that in the rainy season, the students cannot stay in the classrooms. 

The result of the school is satisfactory. In A. H. M. Examination held in 2012 a student had secured the 2nd (stand) position. The per cent of the passing of students during the last three years is 100%. In the H. S. L. C. Exam 2015, one student has secured 5th (stand) position. Already the Madrassa has been credited with the Examination Centre for H. S. L. C. and A. H. M. Examinations in 2015.

Besides these, the number of students has been increasing year by year but due to the lack of classroom, it is quite impossible for the school authority to accommodate them properly.

Such being the case, I fervently request your honour to be so good to sanction a reasonable amount of money for the infrastructure development of the Madrassa so as to cope with the present situation at the earliest convenience. This is for the favour of your kind consideration and needful action, please.

Yours Faithfully

President 

H.H. M. Managing Committee

The Art of Letter Writing

8. Application to the Finance Minister grieving for the dishonesty and irregularities regarding the operation of MGNREGA Schemes.

To,

The Honorable Finance Minister 

Govt. of Assam, Dispur, Ghy-6

Date: 28-10-2017

Subject: Extreme Corruption in operating Govt. Schemes, especially MGNREGA

Sir, With special reference to the subject cited above, I have the honour to state that the Govt. Schemes for Social-economic development of the state are no doubt praiseworthy, but I grieve to say that all the schemes are sunk in utter corruption especially MGNREGA. In some blocks especially in Bhowanipur, Pakabetbari and Mondia Block in the district of Barpeta (Assam) hardly 15% works has been performed. The real beneficiaries of Job Card Holders do not get the job. Instead, all the money goes to the belly of the concerned officials and brokers.

Hope that honourable Finance Minister along with the concerned departments would be mindful to operating the schemes honestly with the sole aim of developing the infrastructure of the state.

Therefore I request you highly to take necessary action against corruption.

Anticipating your honest and effective action.

Faithfully yours

A. Hussain

Barpeta.

The Art of Letter Writing

9. Application to the Branch Bank Manager for the Registration of a New Phone Phone Number.

To 

The Branch Manager

SBI, Kayakuchi Branch 

                                                  Date: 25-10-2019

Sub: Application for the Registration of a New Phone Number instead of an older one.

Sir,

With reference to the subject cited above, I have the honour to state that I am a Saving Account holder of your esteemed bank. My Account No. is. 3095307982554. At the time of opening the account, I used the phone number-9613083457.

But Now under the unavoidable circumstance, I have taken a new number as 9101249321.

Therefore I request you to register my new phone number as 9101249321 instead of the older one.

Hope that you would be kind enough and grant my application and thus oblige. 

Yours faithfully

A. Rahim

The Art of Letter Writing 

10. Write an application to the Centre Co-ordinator for granting a classroom.

To,                                                          

The Honourable Centre Co-ordinator

H. Academy, B. Road.                     

Date: 03-04-2019

Subject: Application for granting a classroom.

Sir, 

With especial reference to the subject cited above, I have the honour to state that there are more than a hundred students in our class. But unfortunately, our classroom is capacitated for only sixty students. The remaining students have to keep either outside or to keep to standing at the back corner of the room in crowd during the classes for which we have been facing problems in learning. 

Therefore I, in favour of D. El. Ed. 1st Year students, draw your kind attention and appeal to provide us with a spacious classroom.

Hope that you would kindly grant our application and provide us with a fine classroom and facilitate us to continue our classes peacefully with discipline and thus oblige.

Yours Faithfully

A. K. Azad

Class Representative

The Art of Letter Writing

 

(c) Job Application

1. Write a letter of application in reply to the following advertisement:

“Students! Earn your pocket-money during holidays. Door to door consumer survey and canvassing for fast-moving items.”

To,

The Managing Director,

Hindustan Cosmetics

Mumbai- 21.

Date: March 20, 2009

Sub: Application for the job of a door to door consumer and Canvassing for fast-moving items.

Sir, 

In response to your advertisement published in The Employment News that you are in need of door to door consumer survey and canvassing for fast-moving items, I offer myself as a candidate for the said post.

I am a student of H. S 2nd Year and have come from a very poor family. My parents can hardly bear my college expenditure. So, off and on, I have to earn my pocket-money myself.  As I have come across your advertisement, I think that the job will suit me. I have some experience of serving two other manufacturing companies. I enjoy good and active health and accustomed to hard working.

Therefore, I fervently request you that you would be kind enough and considering my application, invite me to the interview and thus you would employ me to the job. 

I can assure you that should my application receive favourable consideration, I would show my best to satisfy you with my work. Thanking you in anticipation.

Yours faithfully. 

X. Y. Z.

Note: All the necessary documents have been enclosed herewith the application.

The Art of Letter Writing

2. You are Ranjan / Ranjana. You have seen an advertisement in a local daily for the post of an English teacher in ‘’Little Star School, Guwahati”. Write a letter to the Headmaster of the school, applying for the job.

To,

The Headmaster,

Little Star School, Guwahati

Date: 12-01-19 

Sub: Application for the Post of English

Sir,

With reference to the advertisement published in ‘The Employment News’ on 25th January 2010 I, the undersigned, offer my candidature for the post of English. I have all the qualifications as demanded by your norms.  I am an M. A. in English from Guwahati University and have a teaching experience of five years in a local public school.

I am in active health with devoted responsibility to my job. Hope that we would call me to the interview and select me for the said post and thus oblige.

Yours Faithfully

Y

Enclosures:

(i) Mark Sheets from H. S. L. C. to M. A.

(ii) Certificates up to M.A.

(iii) Certificate of Diploma in Computer science 

(iv) Certificates of Excellence on Sports.

(v) Teaching Experience Certificate.

The Art of Letter Writing

3. You are Arunabh /Mandira. You have seen an advertisement for the post of a receptionist in a Multi-national Company in Bangalore. Write a formal application for the post in response to the advertisement.

To, 

Managing Director, 

Niketa & Inc

Bangalore-11

Date: March 21, 2019

Sub: Application for the post of a receptionist.

Sir,

With reference to the advertisement published in the Hindustan Times dated 19 March 2019, I offer myself as a candidate for the post of a receptionist.

I am a smart young girl of active habits. I can speak fluently in English, Bengali, Hindi, Assamese and Marathi. If I am selected for the post, I shall do my best so as to give you full satisfaction. I have two years of experience of serving as a receptionist in a local cosmetics manufacturing company.

The relevant particulars about my qualifications, experience etc. are as follows:

Name: Miss Arunabh

Age: 17

Qualifications: B A. from B. H. College, Guwahati University.

Other qualifications: Computer Specialist both in Software and Hard Wares. 

Extra-Curricular Activities:

Cricket, Debates. Extempore Speech and others.

Certificate of Experience as a receptionist.

Hope that you would be kind enough to consider and grant my application and thus oblige.

Yours faithfully,

Arunabh

Enclosures: Xerox copies of educational certificates, two passport size photos, copies of certificates for debate, cricket and extempore speech, copy of experience and character certificate.

The Art of Letter Writing

4. Write an application to the Director of Elementary Education asking for the job of a teacher in a school.

To, 

The Director, Elementary Education,

Kahilipara, Ghy-19

Date:4th Sep 2011

Sub: Application for the post of an Assistant Teacher.

Sir, 

With reference to the subject mentioned above, I beg to state that I have come to know from your advertisement published in The Employment News that about 300 posts of Assistant Teachers are lying vacant in the Provincialized High Schools of Assam. I, myself offer my candidature for one of the said posts. 

I am an educated youth coming from a very poor family. I have passed B. A. in 2007 with distinction. For the last three years, I have been teaching in a local private school and thus have gathered practical teaching experience. Besides this, I have diplomas in typewriting, computer Science and stenography. After all, I have all the necessary qualifications demanded by you.

I am accustomed to hard-working and bear sound health. Therefore, I request you to be kind enough and invite me to the interview and thus oblige.

Yours faithfully,

Ashutosh

Note: All the necessary documents are enclosed herewith.

The Art of Letter Writing

5. You are Ranjan/ Rajina. You have come across an advertisement in a local daily regarding a situation vacant for the post of an Assistant Teacher in a school. Write an application to the Headmaster of the school submitting your candidature for the same. Mention other relevant details. 

To,

The Headmaster,

Jorhat Public School, Jorhat 

Date: 15-08-2017

Sub: Application for the post of Assistant Teacher.

Sir,

With special reference to your advertisement published in the Assam Tribune, I would like to offer myself as a candidate for the post of an Assistant Teacher in your reputed school. I have all the relevant qualifications required for the job. In addition to all the qualifications, I have a teaching experience of five years in a local school.

Hope that you would consider my application and call me to appear in the interview.

All the necessary documents with bio-data in support of my candidature have been furnished here with the application. 

Thanking you.

Yours Faithfully

Ranjan.

Bio-data

Name: Ranjan Das.

Father’s Name: Devjit Das.

Village: Tirthapur

P.O. Tirthapur

Dist: Jorhat, Assam

Pin: 781318

Contact No: 9613083457

Educational Qualifications: M.A. (Physics), L. L. B. 

Experience: Five years Experience of working as a Science Teacher in K. L. High School, Chandrapur.

Language known: Hindi, English, Sanskrit and Bangla.

The Art of Letter Writing

6. You are Robin / Rabina. You have seen an advertisement in a local daily for the post of a Science Teacher at Guwahati High School. Write a letter to the Headmaster of the school in response to the advertisement applying for the post.

To,

The Headmaster,

Guwahati High School, Ghy-7

                          Date: 11-09-2017

Sub: Application for the post of Science Teacher.

Sir,

With special reference to the advertisement published in ‘The Employment News’, I would like to offer myself as a candidate for the post of Science Teacher in your school. I have all the relevant qualifications required for the post. In addition to all the qualifications, I have teaching experience of six years in a local public school.

Hope that you would consider my application and call me to appear in the interview.

All the necessary documents with bio-data in support of my candidature have been furnished here with the application. 

Thanking you.

Yours Faithfully

Rabina

Bio-data

Name: Rabina Baruah.

Father’s Name: Dilip Baruah

Amingaon, Guwahati (Assam)

Contact No: 9613083457

Educational Qualifications: M.Sc. (Chemistry). 

Experience: Six years Experience of working as a Science Teacher in Purna Kutir High  School, Devpur.

Language known: Hindi, English, and Assamese.

The Art of Letter Writing

7. You are Sourabh/ Rimpi of North Lakhimpur. You have seen an advertisement for the post of Assistant Teacher in Mathematics to teach classes IX and X in Gohpur High School. Write a letter to the President of the managing committee of the school, applying for the job. Give your detail bio-data as well.                               

To,

The President, Gohpur High School

Tezpur. Assam                                                         

 Date: 11-09-2017

Sub: Application for the post of a Mathematics Teacher.

Sir,

With special reference to the advertisement published in ‘The Assam Tribune’, I would like to offer myself as a candidate for the post of a Mathematics Teacher in your school. I have all the relevant qualifications required for the post. In addition to all the qualifications, I have a teaching experience of five years in a city school.

Hope that you would consider my application and call me to the interview.

All the necessary documents with bio-data in support of my candidature have been furnished here with the application. 

Thanking you.

Yours Faithfully

Rimpi

Bio-data

Name: Rimpi

Father’s Name: Dilip 

North Lakhimpur (Assam)

Contact No: 9613083457

Educational Qualifications: M.Sc. (Mathematics). 

Experience: Five years Experience of working as a Science Teacher in Rampur High School, Nalbari.

Language known: Assamese, Hindi and English

The Art of Letter Writing

8. You are Imran / Rongmili. You have seen an advertisement for the post of an English Teacher in Lakhimpur Public School, Lakhimpur. Write a formal letter to the President of the Managing Committee of the school in response to the advertisement applying for the post. Give your detailed bio-data.

To, 

President, Managing Committee

Lakhimpur Public School, Lakhimpur

 Date: 4th Sep 2011

Sub: Application for the post of an English Teacher.

Sir, 

With reference to the subject mentioned above, I beg to state that I have come to know from your advertisement published in ‘The Assam Tribune’ that the post of an English Teacher is lying vacant in your esteemed school. I, myself offer my candidature for the said post. 

I am an educated youth coming of the locality. I have passed M. A. with English major in 2014 from Guwahati University. For the last three years, I have been teaching in a local private H.S. School and thus have gathered practical teaching experience. Besides this, I have diplomas in computer education and in journalism. After all, I have all the necessary qualifications demanded by you.

I am accustomed to hard-working and bear sound health. Therefore, I request you to be kind enough and invite me to the interview and thus oblige.         

Yours faithfully,

Imran Ahmed

Note: All the necessary documents are enclosed herewith.

The Art of Letter Writing

9, Write an application for the post of a Salesman in Himalaya Drugs and Company.

To, 

The Manager 

Himalaya Drugs and Company

Chennai-5

Date: 27/5/2009 

Sub: Application for the post of a Salesman.

Sir,

With reference to the advertisement published in ‘the Hindustan Times’ dated May 24, 2009, I offer myself as a candidate for the post of a Salesman in your company.

I am a smart young man of active habits. I can speak fluently in English, Bengali, Hindi, Assamese and Marathi. If I am selected for the post, I shall do my best so as to give you full satisfaction.

The relevant particulars about my qualifications, experience etc. are as follows:

Name: Reshma Rasis.

Age: 21

Qualifications: 

B A. from B. H. College, Guwahati University.

Other qualifications:

Computer Specialist both in Software and Hard Wares. 

Extra-Curricular Activities:

Cricket, Debates. Extempore Speech and others.

Hope that you would be kind enough to consider and grant my application and thus oblige.

Yours faithfully,

Reshman Rasish.

Enclosures: copies of school certificates, two passport size photos, copies of certificates for debate, cricket and extempore speech.

The Art of Letter Writing

10. You are Firoz / Meena. You have seen an advertisement for the post of Sales Executive in a multi-national company. Write a formal application for the post in response to the advertisement.

To, 

The Manager 

Rabbi International

Chennai-3

Date: 27/5/2015 

Sub: Application for the post of a Sales Executive

Sir,

With reference to the advertisement published in the Hindustan Times dated 24 th May 2015, I offer myself as a candidate for the post of a Sales Executive.

I am a smart young boy of active habits. I can speak fluently in English, Bengali, Hindi, Assamese and Malayalam. If I am selected for the post, I shall do my best to your satisfaction.

The relevant particulars about my qualifications, experience etc. are as follows:

Name: Firoz.

Age: 25

Qualifications: 

M.A. from Guwahati University.

M. B. A. from J. N. University, New Delhi

Other qualifications:

Computer Specialist both in Software and Hard Wares. 

Extra-Curricular Activities:

Hope that you would be kind enough to consider and grant my application and thus oblige.

Yours faithfully,

Firoz

Enclosures: Copies of educational certificates and two passport size photos

The Art of Letter Writing

.

(d) Letters to Editors

Letters written to the Editors of Newspapers are known as Editorial letters. Such a letter is to be addressed to ‘The Editor’. The salutation generally is ‘sir’. The subscription is ‘yours truly’ or ‘yours faithfully’. A heading should always be given to such a letter.  Editorial letters are generally written on social problems. Some specimens are given below:

The Art of Letter Writing

1. Write a letter to the Editor of a local English daily newspaper drawing the attention of the authority concerned to the problem of frequent load-shedding in your locality.

To

The Editor

The Assam Tribune

Chandmari, Guwahati-3

Date: -02-03-2019

Inconvenience caused by load-shedding.

Sir,

Through the column of your esteemed daily, I would like to draw the attention of the authority concerned to the problem of frequent load-shedding in our locality.

Our locality is a premier place in the district. But I regret to say that frequent load-shedding has made our life miserable. Indiscriminate power-cuts over wide areas for hours together have become a regular feature nowadays. Houses, shops, factories all reel under the staggering load-shedding.  Students and teachers are the worst sufferers. It seems the local division of the Assam State Electricity Board (A.S.E.B) pays no attention to this burning problem.

I, therefore, urge the authority concerned to take some urgent steps to eradicate the problem.

Yours truly

Nabanita

The Art of Letter Writing

2. Write a letter to the Editor of a newspaper describing the bad condition of your locality.

Kamalpur 

Barpeta,

Date: May 7, 2010

To, 

The Editor, 

The Assam Tribune

Guwahati- o1

Sir,

Through your esteemed daily, I like to present the long grievance of the people of our locality about the poor condition of communication.

The situation of our locality is about five miles northwards from Barpeta town. Our locality is comprised of ten villages. Almost all the villagers are peasants. Their condition is poor. The area has been neglected by the Government from all rounds.  More than half a century of winning our Freedom has passed, but until today it is a matter of sorrow to tell that all the roads of this locality have remained neglected. About fifteen years ago only one road had been constructed but today it remains no road at all. Moreover, the last great flood has caused much destruction upon the decay.

The people of this locality approached the authorities concerned on several occasions but their attempts to get the roads repaired have proved futile. Besides this, this locality is deprived of the use of telephone, electricity, drinking water, post office and other means of communications.

So the people of this locality feel frustrated. It is really a matter of regret, after incessant application to the concerned authorities, no initiative is taken by the Government to lead our locality to the developing steps.

Therefore, I hope to draw the attention of the Government authorities through the column of your daily.

Yours faithfully,

Ashis.

The Art of Letter Writing

3. Write a letter to the editor of a Newspaper appealing for help for the recent flood victims.

Betbari Pather

Barpeta,

Date: May 7, 2010

To, 

The Editor, 

The Northeast India

Guwahati- 21

Sir,

Through your esteemed paper, I beg to issue the following appeal seeking help from the generous people and organizations.

The recent great flood has made pathetic devastation to the entire Barpeta District. The condition of the villagers around the village of Betbari Pather and Kamalpur is beyond description. Both are poor peasant villages and most of the peasants have lost their entire crops. The domestic animals and poultry have been swept away by the devastating flood. Many people have taken shelter on the P.W.D Road. They are badly in dire need of help.

The generous people and welfare organizations are hereby requested to donate liberally, both in cash and kinds, for helping the flood victims.

The donors are requested to send their donation of whatsoever kind to the ‘Flood Victim Welfare Committee’, Betbari Pather, District Barpeta (Assam).

Yours Faithfully

                                                           K.  Rupam 

  President

Flood Victim Welfare Society

Betbari Pather.

Dist. Barpeta (Assam)

The Art of Letter Writing

4. Write a letter to the Editor of a Newspaper stating the inconvenience suffered by people on account of the inadequate and irregular bus service in your locality.

To

The Editor

The Assam Tribune

12-5-2015

Sir, 

Through your esteemed daily, I would like to draw the attention of the concerned authorities about the burning problem that has been facing by the local people of the vast area of Barbala while travelling from Barbala to Barpeta. There is no transport service till today. People have a walk up to eleven kilometres to reach the town. About a hundred students from our locality have to attend their classes either on a bicycle or on foot. They have been suffering the worst.

We had put forward applications several times to the government and the city bus association, but all our appeal is proved futile. 

Therefore, through this letter, I would once again draw the attention of the concerned authorities to press into service at least three buses in this route to help a large number of people of this vast area. 

Yours faithfully

L. K. Kakati

The Art of Letter Writing

5. Write a letter to the editor of a Daily newspaper regarding wastage of money in the political elections.

To, 

The Editor 

Assam Tribe

Guwahati – 3

Date: 11-5-2012

Sir,

Through your esteemed daily, I would like to draw the attention of the concerned officials that a lot of money has been being wasted during the elections. All the public walls along with the walls round the private households around the city are replete with posters asking votes for the contesting candidates. The loudspeakers which produce the highest pitch of sound have been creating noise pollution. Great processions are running on from morning till night to influence the general public. In addition to these, some candidates seem to hire persons to draw the attention of the public with a sweet voice. All these activities undertaken by the candidates not only result in the wastage of a lot of money but also have been causing a price hike. Some candidates are supplying wine, wealth and other corrupt gratifications to the public which result in the degradation of the morality of our society. 

We think all these wastage have no positive effect except being a slur upon our nation.

Hope that the government will look into these things immediately and initiate the necessary measures to prevent the waste of money during the elections. 

Yours faithfully

Babul Sharma

Jalukbari, Guwahati

The Art of Letter Writing

6. Write a letter to the editor of a newspaper on reckless driving. You are Roshan / Divya living in Duilajan.                                      

To,

The Editor,

The North-East India

Shillong-5

Date: 02-03-2019

Sir,

Through your esteemed daily paper, I would like to draw the conscious attention of the government as well as the public in general that road accident in Assam have become quite frequent events these days. Various accidents are reported every day from different parts of the state. In a report led by P. K. Non-Governmental Organization that most accidents have taken place because of reckless driving. Yesterday in a horrible accident, at Duliajan, three passengers of a minibus died instantly, and more than five have got injured pathetically. In the accident, the minibus got collided with a truck running from the opposite direction. The eye witness reported that the accident happened because of the reckless driving of the bus. In rural areas, frequent bike accident is a daily event. Especially it is seen that the young boys drive their bikes in such a speed as if they are the pilots of jet planes. Resultantly, accidents happen more than usual.

Through this daily paper, I draw the immediate attention of the government to regulate a law controlling reckless driving.

Yours Faithfully

Roshan

Duliajan

The Art of Letter Writing

7. Write a letter to Editor of The Assam Tribune, Guwahati-3 drawing the attention of the authorities concerned to the erratic power supply, particularly during study hours, in your locality. You are Rita / Augustine. 

To, 

The Editor                                         

Assam Tribe

Guwahati – 3

Date: 11-3-2016

Sir,

Through your esteemed daily, I would like to draw the attention of the concerned officials that the power supply of the Electricity Department to our vast Area is highly objectionable. Almost all the hours at day time, the power supply is kept off. Even at night especially from 7. p.m. to 10 p.m. we, the public of the vast Bedhipur are deprived of power supply. Along with the general public, the students are the worst sufferers. The students have to sit idle while they should busy in the study. Days after days, months after months the students have been being deprived of power supply during their studying hours. The effect of this erratic power supply is far-fetched. 

We, the public of the Bedhipur have approached the concerned authorities several times. But our every attempt of drawing their attention has proved futile. 

Through this daily, I draw the immediate attention of the government to regularize the power supply to our locality especially for the welfare of the student community.

Your Faithfully

Rita Chandan

The Art of Letter Writing

8.  Write a letter to the Editor of a local English daily expressing concern for the rise in the prices of foodstuff and all essential commodities in the state. 

To, 

The Editor 

the Assam Tribune

Chandmari, Guwahati-3

Date: 05-05-2019

The indiscriminate rise in the prices of essential commodities.

Sir,

Through the column of your esteemed daily, I would like to draw the attention of the authority concerned to the problem of rising in the prices of foodstuff and all essential commodities in the state.

The ever increasing prices of the bare necessities of life have now become a headache to most of the people. The middle class and lower-middle-class people find it very difficult to lead their normal life. Besides, some evil merchants add fuel to the problem by hoarding goods in the godowns for future benefit. The Government, as well as the Food and Civil Supply Department, have failed to control the growing problem.

I, therefore, strongly urge the authority concerned to take some urgent and effective measures without delay.

Yours truly 

Nishith Sharma

The Art of Letter Writing

9. Write a letter to the Editor of a local daily expressing your concern over the incidents of crime against women in Assam.        

Joytinagar, Ghy-14

Date: 21st April 2019

To, 

The Editor

The Assam Tribune

Ghy-3

Sir,

Through the column of your esteemed daily, I would like to express my concern over the incident of crime against women in India, especially in Assam.

It is daily news that women, girls and even the underage children are being sexually abused all over Assam off and on. It is also frequent news that some women are forced to take up the job of a prostitute to earn some money. Moreover, a girl child is sent to work either to some private households or to some industries. Every year many married women are compelled to commit suicide for being unbaled to bring dowry from their parents.

Against all these abuse and crime, I think, the general public should be concious and women also be persuaded to become aware of their rights and stand up for them. 

Through this esteem daily, I draw the attention of the government as well as of the public, in general, to come forward with a strong movement against this crime.

Yours faithfully

XY

The Art of Letter Writing

10. Write a letter to the Editor of a local English Daily drawing attention of the authorities concerned to the nuisance of loudspeakers in your area.

To, 

The Editor, 

The Assam Tribune

Guwahati, Chandamari.

Date: 23rd March 2017

Sir,

Through the column of your esteemed daily, I wish to draw the attention of the authorities concerned about the nuisance of loudspeakers in Kayakuchi Area.

Since the last month, the vast Kayakuchi area has been being kept busy wildly by loudspeakers. Some businessmen in collaboration with some reckless youths of the locality have been holding fairs and theatres in the open pastures near the K. A. College.

We have already informed the police of that; they visited the spot and met the authorities and asked them to run the programmes after 9 p.m. at night without using loudspeakers. But the sponsors of the programmes made a deaf ear to the command of the police and have been producing much sound pollution day and night even more vehemently. Already the H. S. L. C. and H. S. Examination is near at hand. The nuisance of loudspeaker has deteriorated the educational environment of the locality beyond description. 

In the interest of the peaceful inhabitants and the students, I highly request and draw the attention of the district administration through this esteemed daily to take necessary action against the use of loudspeakers in the vast area of Kayakuchi.

Yours faithfully

Devjit Phukan

The Art of Letter Writing

11. Write a letter to the editor of a local English Daily newspaper complaining against lack of proper medical facilities in your area.

To

The Editor,

The Morning Herald

Kamalpur, Barpeta

Date: 08-04-2019

Lack of proper medical facility in Kamalpur Area.

Sir,

Through the column of your esteemed daily, I would like to draw the attention of the concerned authority about the lack of proper medical facilities in vast Kamalpur area.

I regret to say that Kamalpur is a vast area of Barpeta district with a population of more than fifteen thousand.

The people of the locality have been suffering from the lack of medical facilities since long. There is not any health centre for which the inhabitants of the locality have been suffering a lot. Last year some people died in malaria and dengue. We applied very earnestly to the concerned authority several times but they made a deaf ear to our appeal.

Therefore I  urge the authority concerned to take some urgent steps to set up a Medical centre in this vast area.

Yours truly

Devashis 

Kamalpur, Barpeta

The Art of Letter Writing

 

(c) Business Letter

Men in business are busy people. Time is always very valuable for them. So, business letters should be brief and to the point. They must also be courteous. A business letter is different from that of a personal letter in form. Business and Official letters are the most formal of all. In such letters, the salutation is very formal ‘Sir’ or ‘Madam’. Write ‘Yours faithfully’ or ‘Yours truly’ before the signature.

The Art of Letter Writing

1. Write a letter to a book-seller for supplying books.

To

The Manager, 

M/S Surya Library,

Guwahati- 1

Date: 20th Nov. 2017

Dear Sir, 

I shall be much obliged if you kindly send me the following books by V.P.P. to my address at your earliest convenience. 

List of books:

i. ‘School English Grammar by Menonim Menonimus

ii The Fugitive Father by Menonim Menonimus.

Yours faithfully 

  A.  Kalita

P.O.: Howly

Dist.: Barpeta, 781325

N. B. Already I have sent 300.00 (Three Hundred ) rupees by cheque in advance. 

The Art of Letter Writing

2. Write a letter to the Sales Manager of Whinob Co. Pvt. Ltd. enquiring of the despatch of goods previously ordered.

To, 

The Sales Manager,

Whinob Co Pvt. Ltd

New Delhi-4

Date: 03-04-2019

Sub: Inquiry of the despatch of goods ordered previously.

Dear sir,

With reference to the subject mentioned above, I inform you that more than a week has passed of sending our order for goods to you. As per your business norms, goods by you would reach the customer within 3 to 5 days of dispatching. But till today the parcels have not reached us.

What is the matter? Why is the delay? Our promised customers are grieving of it. 

Hope that you would mind the matter and send us a quick reply.

Yours faithfully.

Ranjan Shaha

Email: Ranjan@gami.com

The Art of Letter Writing

3. Write a letter to the Sales Manager of Fordo Hevelika Ltd, asking for their recent Price List of goods manufactured by them.

Dear Sir,

We are your old customer of Health Care Products. But during the last two years, we could not purchase your products for an unavoidable circumstance. This year, we are eager to be a regular dealer of your products. 

Therefore, we should be grateful if you would send us your brochure and price list of recent health care items.

We are currently developing our sales and website and are interested in importing some hair-dye items form Germany. Hope that you would like to be our business partner.

I look forward to hearing from you.

Yours faithfully

Wildro Androp

Marketing Manager

Rainbow Store

The Art of Letter Writing

 

(f) Miscellaneous Letters/ Application

1. Write a letter (business/ correspondence) to the Manager of Assam Guest House, Delhi requesting confirmation of your accommodation as you are travelling for medical reasons with your family.                                         

To,

The Manager

Assam Guest House, 

Delhi-1

Date: -27-12-2017

Sir,

I like to inform you that I am going to pay a visit to Delhi for medical purpose with my family from 1st January 2016 to 10th January 2016. We are four – I, Sheshadri (45), my wife Banamali (40), son Shahriar (12), Samima (8). We need accommodation for these days. I have heard that you provide accommodation at a reasonable cost. 

Hence I request you to confirm four especial two-bedded seats in your guest House.

A message of confirmation from you is solicited at an early date.

Yours sincerely

Masrur

Barpeta, Assam

Phone: 9613083457

The Art of Letter Writing

2. Write an application to the Minister of Minority Affairs, Govt. of India, New Delhi-1, seeking financial grant for the infrastructural development of the Schools and Colleges of Minority areas of Assam under Skill Development Mission.

To,

The Honorable Minister of Minority Affairs, Govt. of India, New Delhi-1

Date: 03-04-2019

Sub- Application seeking financial grant for infrastructural development of the Schools and Colleges of Minority Areas of Assam under Skill Development Mission.

Sir,

With reference to the subject cited above, we, All Assam Venture LP, ME, High School and College Teachers Association, beg to state that a vast area of Assam belongs to Minority People. There are many schools and colleges which don’t have required building and room facilities for running a good and quality education. For want of congenial educational environment, the students, as well as the teachers, have been suffering a lot. We demand, through our association, at least Rs. 1000000.00 (ten lakhs) for each and every school and college for their infrastructural development and building a good educational environment. A list of such 100 schools and colleges located at  Minority areas has been made by ‘All Assam Venture LP, ME, High School and College Teachers Association’.

Therefore, we request you to be kind enough to grant the said amount for the above-cited purpose. This is our humble submission to you. 

Yours  Faithfully

President,

All Assam Venture & Private Educational Institute

 

N.B: The list includes  LP Schools, ME Schools, ME Madrassas, High Schools, High Madrassas, Pre-Senior Madrassas, Senior Madrassas, and Colleges. 0 0 0

The End

 

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